Mavio + Google Calendar.

Mavio and Google Calendar

Google Calendar is the scheduling backbone for millions of professionals.

How It Works

Mavio connects to your Google Calendar with read-only access and continuously monitors for upcoming meetings.

Pre-Meeting Context Briefs

One of Mavio's most powerful calendar features is the pre-meeting context brief. Before each scheduled meeting, Mavio generates an AI-powered brief that includes:

• Previous Meetings: Summaries of past meetings with the same attendees
• Open Action Items: Unresolved commitments from previous conversations
• Key Decisions: Important decisions made in prior meetings with this group
• Discussion Trends: Topics that have come up repeatedly across meetings
• Preparation Notes: Any preparation materials or agenda items from the calendar event

This brief is delivered as a notification 15 minutes before the meeting (configurable) with a link to the full context. Walk into every meeting prepared, even if you have not had time to review your notes.

Multi-Calendar Support

Most professionals have multiple Google Calendars:

• Personal Calendar for work meetings
• Team Calendar shared with your department
• Project Calendars for specific initiatives
• Client Calendars shared with external stakeholders

Mavio lets you connect all of them.

Cross-Platform Meeting Links

Mavio detects and handles meeting links from all major platforms:

• Google Meet links (meet.google.com)
• Zoom links (zoom.us, company.zoom.us)
• Microsoft Teams links (teams.microsoft.com)

This means your Google Calendar integration works regardless of which video platform your organization uses. If you are in a company that uses Zoom for internal meetings and Google Meet for external calls, Mavio handles both seamlessly.

Best Practices for Google Calendar + Mavio

1. Start with broad rules and narrow them over time based on which meetings you actually review.
2. Enable pre-meeting briefs to arrive at every meeting prepared with full context.
3. Connect all relevant calendars so no meetings slip through the cracks.
4. Review the upcoming meeting queue in Mavio each morning to confirm recording decisions.
5. Set quiet hours to prevent recordings during off-hours or personal events.

Privacy and Read-Only Access

Mavio requests read-only access to your Google Calendar. It can see event titles, times, attendees, and conferencing links, but it never modifies, creates, or deletes calendar events. Your calendar data is encrypted in transit and at rest, and you can revoke access at any time from your Google account settings.